Key control aspect of the new way of working at Voka Oost-Vlaanderen

As the largest business association in Flanders, Voka occupies an important position in the business and professional landscape. In the first place, Voka represents the interests of the entrepreneur, provides training and courses and connects business people by means of its considerable network. It also plays a pioneering role in new movements, such as sustainability, digitalisation and the new way of flex or hybrid working.

Key control

It is within this context that Voka Oost-Vlaanderen has the ambition of organising the control of its keys and business assets as well as possible. To do so, it has joined forces with Nauta Connect, a specialist in this area.

Until recently, assets like laptops, digital cameras, projectors and Jabra speakers were lent out by staff by hand. The administration cost a lot of time and was not always flawless, with expensive devices sometimes going missing. On top of that, someone always had to be in the office, but that couldn’t be taken for granted due to its irregular use.

After a few months, users and administrators are extremely enthusiastic about the solution. It is fast and it provides optimum traceability.

Key control software

Voka Oost-Vlaanderen has opted for Nauta Connect’s solution. Operational assets and keys are managed via central software, the Connect software, which controls the CapLocker and KeyConductor. Users can collect and return assets and keys by means of their existing pass.

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The key control system in practice

The CapLocker is the smart locker that stands in a central position in the office, where staff can pick up assets quickly.

The KeyConductor is the electronic key cabinet, which is installed in the garage with the shared car and bicycles.
“After a few months, users and administrators are extremely enthusiastic about the solution. It’s fast and it provides optimum traceability. We see more applications every day”, added Katrien Moens.

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