Every morning starts the same way. Employees wait at the reception desk for a key – for a service bicycle, a car, or access to a building. The receptionist flips through a folder of paper forms or searches through an Excel file. Sometimes a key is missing. Sometimes it is unclear who had it last. Meanwhile, the queue keeps growing.
Especially now that more people are working flexibly and operating across multiple locations, managing keys has become a daily challenge. You want to organise it properly, but in practice, manual key management is often time-consuming and difficult to keep track of.
Good news: those days are now over!
With our electronic key cabinet, KeyConductor, you can manage your keys securely and digitally. Employees access the cabinet using a badge, tag, or PIN code. You decide who has access to which key and when – so you always know who is using what and whether it has been returned on time.
Whether it concerns service bicycles, vehicles, or access to municipal buildings – you always know exactly who has which key and whether it has been returned on time. This helps prevent misunderstandings and keeps everything clearly organised.
✅ No more keys lying around – everything is stored safely and centrally in the cabinet
✅ Employees collect their own keys at any time, without needing a reception desk
✅ No more waiting times
✅ Full transparency: who has which key and when
No more concerns about shared bikes at the Municipality of Gouda thanks to KeyConductor by Nauta Connect
Cock Bruinsma, IT Department, Municipality of Gemeente Gouda
The Connect software is the heart of the KeyConductor electronic key cabinet. With Connect, you can easily set who has access to which key and when. Every issue and return is recorded automatically, without the need for manual administration. This gives you full control over the entire process, from registration to the moment the keys are returned.
The software integrates seamlessly with your existing IT systems. No more separate lists or duplicate work – everything is managed in one central place.
✅ Real-time insight into key usage at all times
✅ Less rework and fewer administrative errors
✅ Full integration with your own systems – saving time and preventing duplicate work
✅ As an administrator, you have everything in one clear overview – from notifications to user permissions
As a municipality, you work with large amounts of data every day. Managing this information securely and efficiently is essential, especially when using multiple systems. To maintain clarity and efficiency, our Connect software integrates effortlessly with your existing systems. This means you only need to enter data once, while everything stays automatically up to date.
The Municipality of Gouda uses the KeyConductor (electronic key cabinet) to manage its pool bikes. In the past, employees had to collect and return keys via the service desk – which took time and often caused confusion.
Now, employees can access the keys independently at any time using the KeyConductor. They also have access outside office hours, without assistance from the reception desk. For the service desk, this means less workload, as staff no longer need to stay until all keys have been returned.
Employees now book and collect bikes themselves. This saves time and prevents misunderstandings.
Cock Bruinsma, IT Department, Munipality of Gouda
Do you want to manage not only keys, but also company equipment such as laptops or mobile phones? Then combine your key cabinet with our smart locker wall. This allows you to automate the entire issuing process – from keys to devices – without queues or manual administration.
The Municipality of Waddinxveen uses this combination to manage and issue various company assets that support flexible working. Thanks to reservations via QR code, employees can collect their equipment independently, even outside office hours. “This allows us to lend out not only laptops and iPhone chargers, but also bike keys and public transport cards – all tools that support modern ways of working,” says Tosca Brog, IT Automation Coordinator.
We are happy to think along with you. Whether you want to start with a single key cabinet or are looking for a solution for multiple locations, we will be glad to show you what’s possible.
